Question 1

How to use the Manual mode in Mixed Puzzle Books (plugin for Powerpoint)

Accepted Answer

This tutorial explains the Manual mode in Mixed Puzzle Books (plugin for Powerpoint)

Overview of the Manual process

Using Mixed Puzzle Books with Manual Layout adds a few steps to the Automatic process:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/WS53HEptbA/Mixed%20Puzzle%20Books%20020%20Manual%20Layout%20Overview.jpg (Mixed Puzzle Books 020 Manual Layout Overview (1).jpg)

Some of the steps are identical to the "Auto" approach, some are different:

Select Puzzles - Select puzzles and solutions
Set up the Puzzles Grid (this will be used to generate the template in step 4)
Set up the Solutions Grid (this will be used to generate the template in step 4)
Create the Template Pages for your book
Define the Templates to use - you have to tell the plugin which slides are the puzzles templates and which slides are the solutions templates
Create Puzzle Book

In addition to that, you have to click the "Use Manual Layout" box to make sure the settings are used.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/QeCv0UcQaB/Easy%20Puzzle%20Books%20050%20-%20Manual%20Overview.PNG (Easy Puzzle Books 050 - Manual Overview.PNG)

Step 1: Select Puzzles

This is step is identical for Automatic Layout and Manual Layout. A tutorial can be found here.

Step 2: Set up Puzzles Grid

This is step is identical for Automatic Layout and Manual Layout.

Step 3: Set up Solutions Grid

This is step is identical for Automatic Layout and Manual Layout.

Step 4: Create and Edit the Template Pages

For both the Puzzles template and the Solutions template, there are three things you need to do:

Step 4.1: Specify the number of puzzles for the template

The number of puzzles does not have to be equal to the grid size, because you can select more than one page (slide) for the template. For example, you could choose to create different 'left' and 'right pages.

For example, if you have a 2x2 grid (4 puzzles on a page), you could choose to have 4, or 6 or 8 puzzles in the template. (or any other number!). If you choose a number larger than 4, you'll need multiple pages. By default the nur of puzzles is set to the grid size.

Step 4.2: Create Grid Puzzles (or Solutions)

Click the green button "Create Grid Puzzles" (or "Create Grid Solutions") to create new slides with the specified number of puzzles.

The screenshot shows a grid with 3 rows and 2 columns, and Nr of Puzzles set to 6, so you'd get just 1 single slide.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/NTqUsi9n1K/Easy%20Puzzle%20Books%20041%20-%20Manual%20Create%20Grid.jpg (Easy Puzzle Books 041 - Manual Create Grid.jpg)

Here you can see the 6 different placeholders for puzzles, and 6 for puzzle titles. (You'd see the same type of placeholders on the solution template.

As long as these placeholders remain in place, you can completely change the look and feel of this template slide. For example, change the position of titles and puzzles, change the font and color of the titles. You can also change the size of the puzzle placeholders.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/equTmkIObX/Easy%20Puzzle%20Books%20042%20-%20Manual%20Edit%20Grid.jpg (Easy Puzzle Books 042 - Manual Edit Grid.jpg)

You can repeat this step for the Solution Grid, so you'll end up with at least one Puzzle Page Template, and one Solution Page Template.

Summarized: The Grid Size (e.g. 2x2) defines how a basic grid will be generated, the "Nr of Puzzles" controls how many puzzles will be used on the template. (You can leave it to be identical to the default values)

Step 5: Define the Template Pages To Use

You can create 1 or more template slides for the puzzles, and 1 or more tempate slides for the solutions. That means the plugin cannot really know which is which, and you have to specify which slides to use. (That means you can even create one master Powerpoint file with all your templates, and just select the ones you need for this session).

When you use more than 1 template slide for puzzles or solutions, you can also include slides that do not have any placeholders, but other text, images, etc.

In the screenshot below we've used 1 puzzles template slide and 1 solutions template slide:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/OfYHNVD1Ta/Mixed%20Puzzle%20Books%20021%20Puzzle%20Templates.jpg (Mixed Puzzle Books 021 Puzzle Templates (1).jpg)

The red arrows (right to left) show how the "Nr of Puzzles" determines the layout. The green arrows show the definition of Puzzle Template and Solution Template.

To do this: First select the puzzle slide (or slides) in 'Slides Pane'. In the example that's slide 2. With this slide selected, click the green "Set Puzzle Slides" button (Step 4).

Next select the solution slide or slides. In this example that's slide 3. Click "Set Sol Slides".

You can now see a small status text (the red rectangle in the screenshot): "Puzzle Slides: 2" and "Sol Slides: 3". The numbers are the slide numbers.

Finish: Create Puzzle Book

The settings for the final step are identical to the settings for Automatic Layout. Click "Create Puzzle Book" to create slides (optionally in a new file) with your puzzles and your manual layout.

The screenshot below shows the results when you'd use 3 puzzles in the template, in an edited 2x2 grid, and 6 solutions in a 2x3 grid.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/atW1bl6YnS/Mixed%20Puzzle%20Books%20022%20Manual%20Layout%20Result.jpg (Mixed Puzzle Books 022 Manual Layout Result.jpg)

You can see one blue square: That's one of the placeholders in the template that was not replaced by a puzzle (because there were only 200 puzzles, this would be puzzle 201). You'll need to remove these additional placeholders manually.

Final remarks

Feel free to play with the options, and it's best to make a lot of mistakes and learn from them. (That's what I do as well).

The suggested workflow, at least while getting started, is to set up the puzzles and the grid, and create a book from those puzzles. That way you can see how the puzzles work together when mixed. The next step can be to choose a different grid format, or to choose the Manual Layout.

Once you've create a couple of books, you'll probably have a couple of layout templates that work well for you, that can be reused (using presets).

Puzzles / Solutions per Page

The settings for Puzzles per Page and Solutions Per Page is part of the puzzle settings, but it can be adjusted when creating the grids: If you set it to 1, and the grid is 2x3, you'll need 6 puzzles / solutions per page. It will be automatically set to 6. (It's only adjusted when CREATING the grids, not in other steps)

However, there's no automatic check later on, so if you manually adjust these numbers, e.g. set the Puzzles per Page to 4, you may get an incomplete set of puzzles in your book, or worse, you get duplicates.

An example: For the first page, the first puzzle number will be 1. Then 2, etc. For the second page (more precisely: the second copy of the puzzles template slides, the first puzzle number will be 1 + the number of Puzzles per Page. When the Puzzles per Page are set to 4, the second page will start with puzzle 5. When Puzzles per Page is set to 8, the second page will start with puzzle 9.

If you use a grid with 6 puzzles on a page, the first example (with 4 puzzles per page) will result in duplicates, while the second example (with 8 puzzles per page) will never print puzzles 7 and 8.

Question 2

How to Set Up Puzzles and Solutions for Mixed Puzzle Books (plugin for Powerpoint)

Accepted Answer

This tutorial shows how to set up your puzzles and solutions to create a puzzle book with Mixed Puzzle Books Plugin for Powerpoint.

Puzzle Sets

For the Mixed Puzzle Books plugin for Powerpoint, we use the term Puzzle Set to indicate a set of puzzles and solutions that can be used to fill a single spot on the page of a puzzle book.

In the example we will be using four different types of mazes as four puzzle sets. However, it's totally up to you. If you would want to have a set of mazes and a set of sudokus, that would work too.

When you click "Select Puzzles", you'll see a empty list of puzzle sets, like this:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/rILtQ3FOee/Mixed%20Puzzle%20Books%20010%20Puzzle%20Sets.jpg (Mixed Puzzle Books 010 Puzzle Sets.jpg)

This may look intimidating, but it just means you haven't selected any puzzles yet.

To start, click "Add New" (1) to create a new puzzle set.

You can also save the entire list of puzzle sets as a preset (2). It's important to do this when you cannot finishe the book in one session, because Powerpoint will NOT save the plugin data with the Powerpoint file. you'll need to do this manually.

In the next screenshot you can see the puzzle sets we use for this tutorial: Four different types of mazes, 50 of each.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/6M6AAdlc7W/Mixed%20Puzzle%20Books%20011%20Puzzle%20Sets%20Example.jpg (Mixed Puzzle Books 011 Puzzle Sets Example.jpg)

When you click "Add New" or "Edit" (if you have a puzzle set selected), you can edit the puzzles and solutions.

Note: There's no built-in limit to the number of puzzles or puzzle sets you can use.

Puzzles and Solutions

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/HQSKL5ABpv/Easy%20Puzzle%20Books%20-%20004%20Select%20Puzzles%20-%20Blank.jpg (Easy Puzzle Books - 004 Select Puzzles - Blank.jpg)

The screenshot shows the empty Puzzle Files window. This is what it will usually look like when you start, unless you have used a preset already.

For Mixed Puzzle Books, it's important that you enter a meaningful name. That way it will make sense in the list of puzzle sets.

You can click "Add Puzzles" to add puzzles, and "Add Solutions" to add solutions. Pretty easy, isn't it?

The puzzles and solutions will be displayed in the list. Especially for the first few puzzle books, it makes sense to verify that the proper puzzles and solutions are matched.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/TozOU08WIX/Easy%20Puzzle%20Books%20-%20005%20Select%20Puzzles%20-%20Details.jpg (Easy Puzzle Books - 005 Select Puzzles - Details.jpg)

In this screenshot you can see that a number of puzzles and solutions have been selected. Each line contains < P>: showing the puzzle file name, and < S>: showing the solution file name. When you click on each line, a message box will show you the full path for the puzzle and solution.

Note: When you use presets, you'll get a warning "File Not Found", if your list of puzzle files contains files that cannot be found. For example when you've deleted the files or moved them to a different location.

Titles

Select the "Titles" tab to see more information:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/nA1gAdP70G/Easy%20Puzzle%20Books%20-%20006%20Select%20Puzzles%20-%20Title%20Auto.jpg (Easy Puzzle Books - 006 Select Puzzles - Title Auto.jpg)

For Mixed Puzzle Books, you can set up different titles for different puzzles. For example "Puzzle ## - Sudoku" instead of just "Puzzle ##".

You can edit the Puzzle Title, Solution Title and Number Symbol here. These settings are part of the preset for the puzzles (if you choose to save a preset).

In the screenshot, the lower part of the window is greyed out. This is not used for Mixed Puzzle Books.

Question 3

How Can I Create Books with Mixed Puzzle Books (plugin for Powerpoint)?

Accepted Answer

Getting Started

This tutorial explains the steps to create puzzle books using Mixed Puzzle Books (plugin for Powerpoint).

If you are using Puzzle Maker Pro, you can quickly create puzzles and puzzle books with a single mouse-click. However, there is a lot of puzzle-software available - free and commercial - that only creates the puzzles, not the books. That's where Mixed Puzzle Books comes in. (Fair warning: the Easy Puzzle Book plugins may not work properly with certain Puzzle Maker Pro puzzle types, such as Word Search or JigSaw).

Install the Plugin

First of all, you'll need to install the software: Easy Puzzle Books is a plugin for Powerpoint - it requires MS Windows and MS Powerpoint to be installed on your computer. It does not work with the cloud (browser) version of MS Office / Powerpoint.

If you haven't installed the plugin yet, you should do that first. There's a tutorial for downloading and installing the plugin here.

Start the Plugin

To start Easy Puzzle Books, open the "Add-ins" ribbon in Powerpoint (this is a menu option, usually just to the left of the Help Menu).

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/c2xd7twyDJ/Add-in%20menu.jpg (Add-in menu.jpg)

The Add-ins ribbon should contain the BookPublisherTools group of options. Click "More Options" to open the dropdown menu, and select "Mixed Puzzle Books".

Mixed Puzzle Books - Overview

If you have used the Easy Puzzle Books plugin for Powerpoint, please be aware that Mixed Puzzle Books is designed slightly differently.

The Mixed Puzzle Books plugin will open a panel at the right (just like the shape edit panel in Powerpoint). The panel has two tabs:

First things first: Page Setup

Always set up the page size first, otherwise you'll be generating grids and puzzle page in the wrong format later.

Automatic Book Generation

As you can see in the screen shots, there are 4 steps to set up and create your puzzle book:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/sMpP6hL201/Mixed%20Puzzle%20Books%20001%20Overview.jpg (Mixed Puzzle Books 001 Overview.jpg)

At the top of the tab page is a "Preset" section: You can save the entire book setup as a preset, and retrieve it later. This will NOT save the Powerpoint contents, and saving the Powerpoint file will NOT save the Easy Puzzle Books data!

Step 1: Set up the puzzles

Select puzzle and solution files on your computer for your puzzle book. Click the green button "Select Puzzles". More details can be found in the Puzzle Setup Tutorial.

After selecting the puzzles and solutions, you should see the status information next to the green button.

There are two additional options:

"Start At" - The first puzzle number to use. In most cases this will be 1 (one), but if you want to create parts of a puzzle book to combine later, you can enter a different number here,
"Balance Puzzle Sets" - Use this option to make sure each page will contain an equal number of puzzles from each set. An example: if you have 4 sets of 50 puzzles and want to balance them, the four puzzles will be used in a random order. The order can be A-B-C-D C-A-B-D D-A-C-B, but it will never be A-A-B-C D-A-C-D.

Note: For Mixed Puzzle Books it makes sense to name the puzzle sets properly, to prevent making mistakes.

Note: If you select just one set of puzzles, Mixed Puzzle Books create books that are identical to Easy Puzzle Books output.

Step 2: Set up the Puzzles Grid

Easy Puzzle Books will use a grid-style layout for your puzzles, e.g. 1 per page, 2x2, 3x4, etc. Click the green button "Set Up Grid (Puzzles)" to set up the number of puzzles per page and the margins and padding. Details can be found in the Grid Setup Tutorial

When the grid setup for the puzzles is done, the selected grid size should be shown next to the green button.

Step 3: Set up the Solutions Grid

There are two options for the solutions grid:

It can be identical to the puzzles grid. Click the "Use Puzzles Grid" option and make sure it's checked. This is usually the best format if you want to create a solutions page right after each puzzles page;
Set up a separate grid for the solutions - for example you can have 6 puzzles on a page and 12 solutions on a page

Setting up the solutions grid is done identical to the puzzle grid.

Step 4: Create Puzzle Book

The final step is to create a puzzle book, using the settings specified in the previous steps.

There are three options here:

Keep Aspect Ratio - If you use different types of puzzles, with different shapes, e.g. rectangles and squares, you want to keep the original size of the puzzle. By default, images are stretches to fit in the shapes of the grid. However, adjusting the size of each shape (based on the shape of the puzzle or solution) strongly affects the processing time;
Collate - Print the puzzles first and the solutions later. if unchecked, it will print a puzzle page, then a solution page, then the next puzzle page, etc;
New Powerpoint File: It's possible to create the puzzle pages in a new Powerpoint file. It will automatically copy the page setup (width and height) from the current file. Otherwise the new pages will be appended at the end of the current Powerpoint file.

Example

To show you what it can look like, this screenshot shows the setup for a sudoku puzzle book with 50 puzzles. The next screenshot shows the pages that have been generated in Powerpoint.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/L2NEj8vewb/Mixed%20Puzzle%20Books%20002%20Auto%20Filled%20Overview.jpg (Mixed Puzzle Books 002 Auto Filled Overview.jpg)

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/9o3nAexdjc/Mixed%20Puzzle%20Books%20003%20Example%20Powerpoint.jpg (Mixed Puzzle Books 003 Example Powerpoint.jpg)

Next steps

In many cases the automatic puzzle book creation will be just what you need. It's fast.

Once you have a configuration that works for you, with the proper grid sizes and margins, you can even save the entire setup as a preset, to use for several books. Each time you create a new book, you can load the preset, and just clear the puzzle sets and select different puzzles.

It's possible to have many presets, for example if you publish different book sizes or different puzzle types.

Manual Puzzle Book Creation

With Easy Puzzle Books you can also customize the grids, page style, fonts, etc before filling the templates with puzzles and solutions. This is called Manual Puzzle Book Creation. You can find a tutorial here.

Question 4

How do I fix my Powerpoint Add-In problem?

Accepted Answer

How to fix your Powerpoint Add-In problem

Installation

Installing the plugins

There's a separate tutorial to install our plugins for Powerpoint: Click here.

Installation Issues

When using our Powerpoint Add-ins, there have been a few occurrences where the installer seemed to work properly, but the Add-in was not visible in the Add-in’s menu.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/Ifih5ZMYla/AddIns%20Menu.png (AddIns Menu.png)

First of all, you should go to File -> Options -> Add-ins, to verify that it’s installed, but possibly inactive, or not available at all.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/tVZ1DEZfug/AddIns%20Options.png (AddIns Options.png)

In addition to that, there’s an option to force Powerpoint to show Add-in error messages (which may be suppressed otherwise). We need these messages to figure out what’s going on.

You can find this setting in File -> Options -> Advanced.

When you report add-in errors, please be as specific as you can be, and add screenshots of errors that are shown.

You can report the error to the seller (for Powered by BookPublisherTools add-ins) or to our on helpdesk for BookPublisherTools add-ins.

Certificate Not Trusted

There's a separate tutorial to fix certificate issues: Click Here

Other Issues

Please read the tutorials before reporting issues with the plugins.

Easy Journals

Easy Journals Pro

Journal Filler

Easy Puzzle Books

Display Issues

There's a separate tutorial to fix display issues: Click Here

Question 5

How to Fix Certificate Not Trusted Error

Accepted Answer

This tutorial describes the steps to 'trust' our certificate, so you can use the BookPublisherTools software.

When you’re installing our Powerpoint plugins, you may sometimes get an error stating that the certificate is not trusted.

Note: This works for many other MS Office plugins as well, so even if you’re not using BookPublisherTools software, this may help you.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/SaE4eiJXao/Powerpoint%20Add%20In%20Certificate%20Step%200.png (Powerpoint Add In Certificate Step 0.png)

Cause

We sign our software with a ‘code signing’ certificate, just the way websites have a certificate to allow for secure HTTPS connections. For software it means you can be 100% sure that it was created by BookPublisherTools, and hasn’t been tampered. (The certificate is for “Core Insights” which is the parent company of BookPublisherTools).

Normally MS Windows will automatically accept and register this certificate, but in rare cases it doesn’t (even if you were able to install a previous version without problems).

Solution

The solution is to store the certificate in a ‘certificate store’ on your computer manually. That will tell MS Windows that you trust our software. (If you don’t trust our software, you shouldn’t be using it!).

Unfortunately, this takes 8 small steps, but each step is very easy to do.

Step 1

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/drvdvs4zQH/Powerpoint%20Add%20In%20Certificate%20Step%201.png (Powerpoint Add In Certificate Step 1.png)

Right-click the setup file (setup.exe if you see the file extensions) and click Properties in the pop up menu

Step 2

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/ZYLVyhEQgY/Powerpoint%20Add%20In%20Certificate%20Step%202.png (Powerpoint Add In Certificate Step 2.png)

In the properties window, you should see a tab “Digital Signatures” (1). This means it’s signed with a digital certificate. When you click this line where it says “Core Insights” (2), the Details button should be enabled, and you can click this (3)

Step 3

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/eXGaupoRLq/Powerpoint%20Add%20In%20Certificate%20Step%203.png (Powerpoint Add In Certificate Step 3.png)

Here you can see again that the certificate is for Core Insights. Click “View Certificate”

Step 4

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/cy5kHO8zOY/Powerpoint%20Add%20In%20Certificate%20Step%204.png (Powerpoint Add In Certificate Step 4.png)

If you want to verify the authenticity of this certificate, you can click “Issuer Statement” (1), which will show you a page on the Sectigo website. (Sectigo is one of the worlds trusted organisation that issue certificate).

To continue, you should click “Install Certificate” (2)

Step 5

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/YANZVsgxnc/Powerpoint%20Add%20In%20Certificate%20Step%205.png (Powerpoint Add In Certificate Step 5.png)

It’s up to you whether you want to install the certificate for the Current User or the Local Machine (all users). It’s safest to select Current User and click Next.

Note: To install for Local Machine, you need administrator rights on your computer.

Step 6

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/xF9cTbYzsN/Powerpoint%20Add%20In%20Certificate%20Step%206.png (Powerpoint Add In Certificate Step 6.png)

There are several options to store the certificate. Please select “Place all certificates in the following store”, then click “Browse” and select “Trusted Publishers”. Click “Next”

Step 7

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/TZf0mBefHA/Powerpoint%20Add%20In%20Certificate%20Step%207.png (Powerpoint Add In Certificate Step 7.png)

This window summarizes what you’ve selected so far. When you click “Finish” the certificate will be installed and you should be able to install the plugin normally afterwards.

Step 8

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/BeCRlE8wnP/Powerpoint%20Add%20In%20Certificate%20Step%208.png (Powerpoint Add In Certificate Step 8.png)

Finally you should be seeing this confirmation message “The import was succesful”. If you get an error at this point, please take a screenshot and send this to the seller of your plugin or to our helpdesk (in the case of BookPublisherTools software).

Step 9

Okay, I lied. This is step 9, but to be honest, some steps didn’t take much work, besides clicking one button.

As a final step, double-click the setup (or setup.exe) file for the Powerpoint add-in, and install it.

Question 6

Quick video demo of Easy Puzzle Books "Manual" Workflow

Accepted Answer

Quick video demo of Easy Puzzle Books "Manual" Workflow

Question 7

Quick video demo of Easy Puzzle Books "Auto" Workflow

Accepted Answer

Quick video demo of Easy Puzzle Books "Auto" Workflow

Question 8

How to use the Manual mode in Easy Puzzle Books (plugin for Powerpoint)

Accepted Answer

This tutorial explains the Manual mode in Easy Puzzle Books (plugin for Powerpoint)

Overview of the Manual process

The "Manual" way of creating puzzle books consists of a number of steps:

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Some of the steps are identical to the "Auto" approach, some are different:

Select Puzzles - Select puzzles and solutions (identical), and set up the placeholder codes for the puzzles (optional)
Create Puzzles Page - Set up the grid (identical), and Create the Puzzles template slide (new)
Create Solution Page - Set up the grid (identical) and Create the Solutions template slide (new)
Select Slides (New) - Select which template slides to use for puzzles, and which for solutions
Create Puzzle Book - (identical)

Step 2 and 3 include creation of the template slides, and manually editing (changing) them. This diagram illustrates the steps.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/QeCv0UcQaB/Easy%20Puzzle%20Books%20050%20-%20Manual%20Overview.PNG (Easy Puzzle Books 050 - Manual Overview.PNG)

Placeholders

Part of this process is creating "Placeholders" that will be replaced by puzzles and puzzle titles later. There are three steps that affect the placeholders. For Easy Puzzle Books this is mostly automatic, because there's only one puzzle type involved. The three steps are shown in this diagram:

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Set up Puzzles - As part of the puzzle setup, you can specify the specific placeholders for the puzzle. There are four different placeholders: Puzzle, Puzzle Title, Solution, Solution Title. Each of these will be used in the template that you can edit.
Create Grid - A new slide will be created that contains placeholders for the puzzles, solutions and titles.
Create Puzzle Book - Will create as many copies of the template slides as needed, and replace the placeholders with the actual puzzles, solutions and titles.

The diagram below shows examples for the different steps. We'll cover all of these in detail.

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Set up Puzzles - Placeholders

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The tab "Titles" in The Puzzle Setup window will let you edit the Placeholders. As you can see, there are four of them, Puzzle (Image), Puzzle Title, Solution (Image), Solution Title. These are the four different items that will be placed on your puzzle pages.

There's a "Placeholder Code" which is set to "%%" by default. However, if you need to use "%%" in your titles, you can set it to a different value.

You can also set the number of Puzzles per Page and the number of Solutions per Page. For example, if you want to create a 2x3 puzzle grid, you'll have 6 puzzles and 6 puzzle titles on a puzzle page.

To keep track of which title belongs to which puzzle, they are numbered: {Puzzle Title 1} belongs to {Puzzle 1}, {Puzzle Title 4} belongs to {Puzzle 4} etc. (See the example screenshot in the next paragraph).

Remember: These are just temporary numbers on a page. For example, the third page with puzzles that's generated in step 5, will have replace {Puzzle Title 1} with "Puzzle 13", and {Puzzle 1} with the image file for puzzle 13.

Note: If this dazzles your mind, just remember not to edit these placeholders.

Create Grid and Edit Layout

You can set up the grid just like you did for "Auto", but in this case you need to click "Create Grid" to actually create a template slide. With a 2x3 grid, it can look like this:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/NTqUsi9n1K/Easy%20Puzzle%20Books%20041%20-%20Manual%20Create%20Grid.jpg (Easy Puzzle Books 041 - Manual Create Grid.jpg)

Here you can see the 6 different placeholders for puzzles, and 6 for puzzle titles. (You'd see the same type of placeholders on the solution template.

As long as these placeholders remain in place, you can completely change the look and feel of this template slide. For example, change the position of titles and puzzles, change the font and color of the titles. You can also change the size of the puzzle placeholders.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/equTmkIObX/Easy%20Puzzle%20Books%20042%20-%20Manual%20Edit%20Grid.jpg (Easy Puzzle Books 042 - Manual Edit Grid.jpg)

You could even copy the template slide and remove some of the puzzles, to have 2 puzzles on the first page, and 4 on the second page.

You can repeat this step for the Solution Grid, so you'll end up with at least one Puzzle Page Template, and one Solution Page Template.

Select Slides

You can create 1 or more template slides for the puzzles, and 1 or more tempate slides for the solutions. That means the plugin cannot really know which is which, and you have to specify which slides to use. (That means you can even create one master Powerpoint file with all your templates, and just select the ones you need for this session).

When you use more than 1 template slide for puzzles or solutions, you can also include slides that do not have any placeholders, but other text, images, etc.

In the screenshot below we've used 1 puzzles template slide and 1 solutions template slide:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/sJRcL1WK2t/Easy%20Puzzle%20Books%20045%20-%20Manual%20Select%20Slides.jpg (Easy Puzzle Books 045 - Manual Select Slides.jpg)

First select the puzzle slide (or slides) in 'Slides Pane'. In the example that's slide 2. With this slide selected, click the green "Set Puzzle Slides" button (Step 4).

Next select the solution slide or slides. In this example that's slide 3. Click "Set Sol Slides".

You can now see a small status text (the red rectangle in the screenshot): "Selection P 2 S 3". P is for Puzzles, S for Solutions, the numbers are the slide numbers.

Create Puzzle Book

Just like in "Auto" mode, you can select whether you want to collate the puzzles and solutions, and whether you want the puzzle book to be created as a new Powerpoint file. Click "Create Puzzle Book" to use the slide templates and create your book. Here's an page created with the template from the earlier example:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/Q1T3DIbT5P/Easy%20Puzzle%20Books%20043%20-%20Manual%20Puzzles%20Page.jpg (Easy Puzzle Books 043 - Manual Puzzles Page.jpg)

Final remarks

Feel free to play with the options, and it's best to make a lot of mistakes and learn from them. (That's what I do as well).

The selected puzzle files and titles, and the grids, are shared between the "Auto" and "Manual" workflows. That means that you can start with an "Auto" approach, see how the puzzle book turns out, and if needed, use the "Manual" to finish the product.

Puzzles / Solutions per Page

The settings for Puzzles per Page and Solutions Per Page is part of the puzzle settings, but it can be adjusted when creating the grids: If you set it to 1, and the grid is 2x3, you'll need 6 puzzles / solutions per page. It will be automatically set to 6. (It's only adjusted when CREATING the grids, not in other steps)

However, there's no automatic check later on, so if you manually adjust these numbers, e.g. set the Puzzles per Page to 4, you may get an incomplete set of puzzles in your book, or worse, you get duplicates.

An example: For the first page, the first puzzle number will be 1. Then 2, etc. For the second page (more precisely: the second copy of the puzzles template slides, the first puzzle number will be 1 + the number of Puzzles per Page. When the Puzzles per Page are set to 4, the second page will start with puzzle 5. When Puzzles per Page is set to 8, the second page will start with puzzle 9.

If you use a grid with 6 puzzles on a page, the first example (with 4 puzzles per page) will result in duplicates, while the second example (with 8 puzzles per page) will never print puzzles 7 and 8.

Question 9

How to set up the Page Format in Easy Journals or Easy Puzzle Books

Accepted Answer

This tutorial explains the Page Setup options for Easy Journals and Easy Puzzle Books (plugins for Powerpoint).

Overview

Trim Size is the official term for the size of your book. When you create books for Amazon / KDP, you can use a fixed number of trim sizes, when you create printables, it's best to stick with a common printer paper format in your country (e.g. Letter for the USA, A4 for Europe).

It takes a couple of steps to set the right Trim Size in Powerpoint, and it actually has a different name, because originally Powerpoint was not intended for books.

The "Page Setup" tab can be found in the Easy Journals plugin and in the Easy Puzzle Books plugin.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/cy3o11TTbK/Easy%20Puzzle%20Books%20030%20-%20Page%20Setup.jpg (Easy Puzzle Books 030 - Page Setup (1).jpg)

Trim Size

You can set the trim size in inches. Click "Set" and it will be applied to your current Powerpoint file immediately.

Margins

Powerpoint doesn't support page margins (because it's created for presentations, not pages), however it does support guides... the dotted lines that help you to align shapes and text.

You can use the Page Setup to add lines for your margins: Set the proper margins in inches, and click "Add Guides".

Note: these margins have a specific color, that will help the Page Setup to remove / replace them when you change the trim size.

Presets

When you've set up the trim size and margins, you can reuse these settings by saving them as a preset (at the top, just below "Page Setup". You can also load presets.

Get from Powerpoint

A final option on this page is "Get Current", which will retrieve the current page format from Powerpoint (the slide height and width), and update the Trim Size settings. This can help you if you're not completely sure wether you set the Powerpoint size to 8"x10" or 8.5"x11".

Question 10

How to Set Up Your Grid for Easy Puzzle Books (plugin for Powerpoint)

Accepted Answer

This tutorial shows how to set up grids for Easy Puzzle Books.

Overview

With the Grid Editor you can set the number of columns and rows, in the red square in the screenshot below.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/ZZnqxTZb4Y/Easy%20Puzzle%20Books%20-%20020%20Grid%20Editor.jpg (Easy Puzzle Books - 020 Grid Editor.jpg)

Columns sets the number of puzzles next to each other (horizontally). Rows sets the number of puzzles below each other (vertically).

The grid will be determined by the trim size of your book and the type of puzzle: A 8.5"x11" sudoku book, can easily have 2 columns and 3 rows, unless you want to use a large font size. A coloring book usually has only one image on each page (1 column, 1 row).

Outer Margins

You can set top, bottom, left and right margins that will be excluded from the puzzles area. These margins can be, but don't have to be, identical to the page margins you've set elsewhere.

However, if you want to add additional text, embellishments or other content on your page, you can use the Outer Margins to specify where the puzzles should start. For example: If you place a 2" image or text at the top of each page, you can set the top margin to 2" or 2.5".

Inner Margins

Inner Margins, or padding, is the empty space between columns and rows. In most cases you'll want at least 0.1", or better 0.25", to add enough space.

Square Shapes and Alignment

By default, the grid will divide the available space on the page into a grid, based on the columns and rows settings. This will usually create rectangular placeholder shapes. In many cases, such as sudoku, most word search puzzles, etc, puzzles are square, not rectangular. You can use the option "Use Square Shapes" to create square shapes instead of rectangular.

The six buttons below the "Use Square Shapes" option set the alignment for the text and images: Left - Center - Right and Top - Middle - Bottom. This will determine where square shapes will be placed but also where puzzles will be placed inside the shapes, if the format is not identical to the shape.

Note: For "Auto", these settings will be applied in the background, since there will be no visible placeholder shapes. For "Manual", these settings will be applied to the placeholder shapes only. Once you create a book in "Manual" mode, it will only use the placeholder shapes, not the grid settings.

Title Space

For each puzzle there's a "Title" and an "Image" (the image is the actual puzzle or solution).

When you create a grid, for example with 2 columns and 3 rows, there will be 6 areas. Each of these areas will contain a title and a puzzle. By default, the top 20% of the area is reserved for the puzzle. In some cases this will be too much, and you can adjust this to get the perfect layout for your books.

Note: Once you have found a good layout for a certain type of puzzle and a certain trim size, you can save these settings as a Preset, allowing you to reuse the settings each time you create those books.

Examples

In the examples we used a page size of 8.5"x11"

"Auto" 2x3 Grid

In "Auto" mode, the grid you specify will not be created visibly, until you create a book.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/HMcyXSulkB/Easy%20Puzzle%20Books%20-%20021%20Grid%20Example%201.jpg (Easy Puzzle Books - 021 Grid Example 1.jpg)

In this screenshot you can see we've set the interior margins to 0.25", for a grid of 2 columns and 3 rows. The result is shown below:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/Xqgw5GV3OR/Easy%20Puzzle%20Books%20-%20022%20Grid%20Example%201%20Result.jpg (Easy Puzzle Books - 022 Grid Example 1 Result.jpg)

This page was created using a set of sudoku puzzles. As you can see, the space between the columns is far more than 0.25", because the puzzles are square, and centered in the available space for each grid location.

In this case, the titles may be placed a bit too far from the puzzles (which is a matter of taste and design best practices).

Let's reduce the title space to 10%:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/EOdDPo6Gt2/Easy%20Puzzle%20Books%20-%20022%20Grid%20Example%201%20Result%202.jpg (Easy Puzzle Books - 022 Grid Example 1 Result 2.jpg)

"Manual" 3x4 Grid

In this second example, we'll use a 3x4 grid, and set the title space to 15%.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/qM3kgAfcYA/Easy%20Puzzle%20Books%20-%20024%20Grid%20Example%202.jpg (Easy Puzzle Books - 024 Grid Example 2.jpg)

"Use Square Shapes" is not selected for the first results, and look at the screenshot below:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/bwrhnMGsTC/Easy%20Puzzle%20Books%20-%20025%20Grid%20Example%202%20Result%201.jpg (Easy Puzzle Books - 025 Grid Example 2 Result 1.jpg)

The shapes are rectangular, and there's 0.25" space between the shapes.

The next example has "Use Square Shapes" switched on, and you'll quickly see the difference.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/XCdevgkb67/Easy%20Puzzle%20Books%20-%20026%20Grid%20Example%202%20Result%202.jpg (Easy Puzzle Books - 026 Grid Example 2 Result 2.jpg)

Note: In the "Manual" mode, each of these blue shapes will be replaced by a puzzle image. If the puzzle does not have the same format (square or rectangular with the same ratio), it will reduce the size of the puzzle image to make it fit inside the blue placeholder.

Note 2: The placeholders in these images are blue because that's the default setting for Powerpoint on this computer. You may have other settings. The color is not important, because the shape will be replaced by a puzzle later on.