Question 1

How Can I Create Books with Mixed Puzzle Books (plugin for Powerpoint)?

Accepted Answer

Getting Started

This tutorial explains the steps to create puzzle books using Mixed Puzzle Books (plugin for Powerpoint).

If you are using Puzzle Maker Pro, you can quickly create puzzles and puzzle books with a single mouse-click. However, there is a lot of puzzle-software available - free and commercial - that only creates the puzzles, not the books. That's where Mixed Puzzle Books comes in. (Fair warning: the Easy Puzzle Book plugins may not work properly with certain Puzzle Maker Pro puzzle types, such as Word Search or JigSaw).

Install the Plugin

First of all, you'll need to install the software: Easy Puzzle Books is a plugin for Powerpoint - it requires MS Windows and MS Powerpoint to be installed on your computer. It does not work with the cloud (browser) version of MS Office / Powerpoint.

If you haven't installed the plugin yet, you should do that first. There's a tutorial for downloading and installing the plugin here.

Start the Plugin

To start Easy Puzzle Books, open the "Add-ins" ribbon in Powerpoint (this is a menu option, usually just to the left of the Help Menu).

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/c2xd7twyDJ/Add-in%20menu.jpg (Add-in menu.jpg)

The Add-ins ribbon should contain the BookPublisherTools group of options. Click "More Options" to open the dropdown menu, and select "Mixed Puzzle Books".

Mixed Puzzle Books - Overview

If you have used the Easy Puzzle Books plugin for Powerpoint, please be aware that Mixed Puzzle Books is designed slightly differently.

The Mixed Puzzle Books plugin will open a panel at the right (just like the shape edit panel in Powerpoint). The panel has two tabs:

Mixed Puzzle Books - All the options to create your puzzle book. This tutorial describes all the steps for automatic puzzle book creation, there's a separate "Manual Book Creation" tutorial that explains how to manually edit the layout;
Page Setup - Quickly set up the proper trim size for Powerpoint.

First things first: Page Setup

Always set up the page size first, otherwise you'll be generating grids and puzzle page in the wrong format later.

Automatic Book Generation

As you can see in the screen shots, there are 4 steps to set up and create your puzzle book:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/sMpP6hL201/Mixed%20Puzzle%20Books%20001%20Overview.jpg (Mixed Puzzle Books 001 Overview.jpg)

At the top of the tab page is a "Preset" section: You can save the entire book setup as a preset, and retrieve it later. This will NOT save the Powerpoint contents, and saving the Powerpoint file will NOT save the Easy Puzzle Books data!

Step 1: Set up the puzzles

Select puzzle and solution files on your computer for your puzzle book. Click the green button "Select Puzzles". More details can be found in the Puzzle Setup Tutorial.

After selecting the puzzles and solutions, you should see the status information next to the green button.

There are two additional options:

"Start At" - The first puzzle number to use. In most cases this will be 1 (one), but if you want to create parts of a puzzle book to combine later, you can enter a different number here,
"Balance Puzzle Sets" - Use this option to make sure each page will contain an equal number of puzzles from each set. An example: if you have 4 sets of 50 puzzles and want to balance them, the four puzzles will be used in a random order. The order can be A-B-C-D C-A-B-D D-A-C-B, but it will never be A-A-B-C D-A-C-D.

Note: For Mixed Puzzle Books it makes sense to name the puzzle sets properly, to prevent making mistakes.

Note: If you select just one set of puzzles, Mixed Puzzle Books create books that are identical to Easy Puzzle Books output.

Step 2: Set up the Puzzles Grid

Easy Puzzle Books will use a grid-style layout for your puzzles, e.g. 1 per page, 2x2, 3x4, etc. Click the green button "Set Up Grid (Puzzles)" to set up the number of puzzles per page and the margins and padding. Details can be found in the Grid Setup Tutorial

When the grid setup for the puzzles is done, the selected grid size should be shown next to the green button.

Step 3: Set up the Solutions Grid

There are two options for the solutions grid:

It can be identical to the puzzles grid. Click the "Use Puzzles Grid" option and make sure it's checked. This is usually the best format if you want to create a solutions page right after each puzzles page;
Set up a separate grid for the solutions - for example you can have 6 puzzles on a page and 12 solutions on a page

Setting up the solutions grid is done identical to the puzzle grid.

Step 4: Create Puzzle Book

The final step is to create a puzzle book, using the settings specified in the previous steps.

There are three options here:

Keep Aspect Ratio - If you use different types of puzzles, with different shapes, e.g. rectangles and squares, you want to keep the original size of the puzzle. By default, images are stretches to fit in the shapes of the grid. However, adjusting the size of each shape (based on the shape of the puzzle or solution) strongly affects the processing time;
Collate - Print the puzzles first and the solutions later. if unchecked, it will print a puzzle page, then a solution page, then the next puzzle page, etc;
New Powerpoint File: It's possible to create the puzzle pages in a new Powerpoint file. It will automatically copy the page setup (width and height) from the current file. Otherwise the new pages will be appended at the end of the current Powerpoint file.

Example

To show you what it can look like, this screenshot shows the setup for a sudoku puzzle book with 50 puzzles. The next screenshot shows the pages that have been generated in Powerpoint.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/L2NEj8vewb/Mixed%20Puzzle%20Books%20002%20Auto%20Filled%20Overview.jpg (Mixed Puzzle Books 002 Auto Filled Overview.jpg)

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/9o3nAexdjc/Mixed%20Puzzle%20Books%20003%20Example%20Powerpoint.jpg (Mixed Puzzle Books 003 Example Powerpoint.jpg)

Next steps

In many cases the automatic puzzle book creation will be just what you need. It's fast.

Once you have a configuration that works for you, with the proper grid sizes and margins, you can even save the entire setup as a preset, to use for several books. Each time you create a new book, you can load the preset, and just clear the puzzle sets and select different puzzles.

It's possible to have many presets, for example if you publish different book sizes or different puzzle types.

Manual Puzzle Book Creation

With Easy Puzzle Books you can also customize the grids, page style, fonts, etc before filling the templates with puzzles and solutions. This is called Manual Puzzle Book Creation. You can find a tutorial here.

Question 2

How do I fix my Powerpoint Add-In problem?

Accepted Answer

How to fix your Powerpoint Add-In problem

Installation

Installing the plugins

There's a separate tutorial to install our plugins for Powerpoint: Click here.

Installation Issues

When using our Powerpoint Add-ins, there have been a few occurrences where the installer seemed to work properly, but the Add-in was not visible in the Add-in’s menu.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/Ifih5ZMYla/AddIns%20Menu.png (AddIns Menu.png)

First of all, you should go to File -> Options -> Add-ins, to verify that it’s installed, but possibly inactive, or not available at all.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/tVZ1DEZfug/AddIns%20Options.png (AddIns Options.png)

In addition to that, there’s an option to force Powerpoint to show Add-in error messages (which may be suppressed otherwise). We need these messages to figure out what’s going on.

You can find this setting in File -> Options -> Advanced.

When you report add-in errors, please be as specific as you can be, and add screenshots of errors that are shown.

You can report the error to the seller (for Powered by BookPublisherTools add-ins) or to our on helpdesk for BookPublisherTools add-ins.

Certificate Not Trusted

There's a separate tutorial to fix certificate issues: Click Here

Other Issues

Please read the tutorials before reporting issues with the plugins.

Easy Journals

Easy Journals Pro

Journal Filler

Easy Puzzle Books

Display Issues

There's a separate tutorial to fix display issues: Click Here

Question 3

How to create Word Search puzzles

Accepted Answer

This video tutorial will show you how to create Word Search puzzles using Puzzle Maker Pro.

Question 4

How to use Puzzle Maker Pro - Secret Word Criss Cross (video overview)

Accepted Answer

This videos shows how to use Puzzle Maker Pro - Secret Word Criss Cross (formerly known as Acrostic Criss Cross)

Question 5

How to Create Word Guess puzzles with Puzzle Maker Pro

Accepted Answer

This tutorial shows how to Create Word Guess puzzles with Puzzle Maker Pro - Word Guess

Puzzle Maker Pro - Word Guess

This tutorial applies to Word Guess

The add-on "Time Saver for Word Puzzles" adds additional options for puzzle generation and Instant Puzzle Book layout.

Word Guess Explained

Word Guess, also known as Guess the Word, is a word puzzle where some letters of the word are shown as clues. The other letters have to be guessed. This format is known to be used in tv quizzes, but it's also apparent in crossword puzzles, where some letters of a word have already been solved.

In Puzzle Maker Pro - Word Guess, there are some basic rules that are applied for encoding words and phrases:

Letters in a word are changed by placeholders, except for a number of clues. For example: Sudoku may result in _ U _ _ _ U,
Each word in a phrase is changed separately,
Spaces, punctuation marks and other special characters are not scrambled,

Word Guess puzzles require a description or category to be available for each word, which is an additional clue.

Word Guess Overview

To use Word Guess, select the puzzle type in the drop down menu, or in the regular menu.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/Ipq26ikqB4/Word%20Guess%20Overview.png (Word Guess Overview)

When you select this puzzle type for the first time, a default list of words is shown, and the preview shows an image using the first word.

In addition to the 'basic' word guess functionality this module has quite a few options:

Word List: you can add additional text to the word list. In the example you can see "word:description", additional options can be found here: Word List Format for Word Puzzles;
Algorithm: You can specify how many and which letters are hidden (see below)
Styling: Styling options are covered below;
Image Output: In addition to the 'standard' text output, you can also create images/memes for social media or activity books. This is described in a separate tutorial: How to create Images/Memes for Word Puzzles;

Generating Word Guess Puzzles

The total number of Word Guess puzzles can be set ("Quantity"), or you can use the entire word list ("Entire List").

When generating Word Guess Puzzles, and when generating a new preview (click Next Preview), a meme style image is shown as a preview. You can configure and style these images using the Images/Meme tab.

Hoewever, for Instant Puzzle Books, the images are not used, but instead the text output is used. That means you do not need to create the image output for your Instant Puzzle Books.

The text output consists of a TXT file and a CSV file, see also "Text Output for Word Puzzles". The CSV file can (for example) be used in Canva Pro to quickly generate images (in addition to the built-in Images/Memes option).

A default layout for Instant Puzzle Books will be used (just click "Create" to see this). With the Time Saver add-on, you can adjust the layout, using columns and customize other layout options.

Algorithm

You can control how many and which letters are hidden:

Select the Number of Clues - 1/2 means every 1 out of 2 letters will be hidden. The labels Easy, Normal and Tough are just a rule of thumb, not a fixed rule;
You can configure which letters will always be hidden. In other words: which letters will noet be used as clues. To do this, click the 'Do Not Show Vowels as Clues" option. (Note: even though it says "Vowels", you can choose any set of letters you want.

Styling

Styling the puzzles and puzzle books for Word Guess can be configured in several places:

Font Styling - The selected font will be used for the Images/Memes and for Instant Puzzle Books (see below),
Letter Replacement - How to display the hidden letters (see below),
Image/Meme Styling - This can be set on the Images/Memes tab (see also: How to create Images/Memes for Word Puzzles)
Instant Puzzle Books - Styling and layout options for Instant Puzzle Books can be customized using the Time Saver options. If you don't have the Time Saver, default options will be used.

Font Styling

You can customize the font by clicking the white panel (or the looking glass icon) in the Font Settings area. You can set both the font and the font color.

For the Instant Puzzle Books you can set the exact font size.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/umTwRURKAG/Fixed%20Font%20Size.png (Fixed Font Size)

For Images/Memes the font size is determined automatically, since this will vary depending on the image size (the number of pixels).

Letter Replacement

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/1ezyojtN5L/Word%20Guess%20Styling.png (Word Guess Styling)

Introduction

Both Word Spiral and Secret Word Spiral offer you a couple of different shape variations of the spiral (also called word snake in some magazines). Because the number of letters is important for the spiral, for these puzzles you set the approximate number of letters, instead of the number of words. (The minimum number of words setting will not be used).

On the Variation tab you can find all the different settings and options.

Variation tab

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/dLniLTrXWW/Word%20Spiral%20Overview.png (Word Spiral Overview)

Letter count

The number of letters determines the length (and part of the shape) of the spiral. Common lengths for the word spiral are 70 to 100 letters in a puzzle. You can also indicate that the length can be a bit longer or shorter. This improves the results when you use a word list that is not specifically prepared for a word spiral with an exact length.

Additionally there's an option to sort the words from long to short - this way the longer words will be on the outer part of the spiral, and shorter words will be on the smaller inner side.

Spiral Style

The screenshot above shows we call a 'real' spiral. All the letter boxes are placed along a natural looking spiral. Additional you can use a "Square" spiral, as shown here:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/oYu3pTxgt9/Word%20Spiral%20Square%20Spiral.png (Word Spiral Square Spiral)

Cell Shape

Additionally, you can choose to use square or circle shapes for the lines around the letters. For the 'real' spiral, the use of circles will actually result in a slightly different shape as well.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/fD5MW4kQNA/Word%20Spiral%20Real%20with%20Circles.png (Word Spiral Real with Circles)

Smoothness

When using the "Real Spiral" with Square cells, you can adjust the shape 'smoothness'. That will align horizontal and vertical square a bit more, giving semi-straight lines, instead of jagged lines. (This way you can control the drawing style).

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/XIB2BT45Mo/Word%20Spiral%20Smoothness%200.png (Word Spiral Smoothness 0)

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/rR5jE37h5E/Word%20Spiral%20Smoothness%20100.png (Word Spiral Smoothness 100)

Layout Options

Finally there's an option to make the overall shape more rectangular / elliptic instead of square. This is especially useful if the image you're creating is rectangular, for example when you use the built in Social Media image output in Puzzle Maker Pro:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/VDc00439rt/Word%20Spiral%20Layout.png (Word Spiral Layout)

Certificate not trusted

The software certificate is comparable to the certificates used on websites for https (the secure internet protocol). It is used to 'sign' the sofware and ensure that it has not been tampered with.

There are two reasons why this error may occur:

Depending on the Windows settings on your computer, you may need to manually save the certificate, before installing the plugin (or other BookPublisherTools software). You can find a guide here.
The certificate may have expired. This is not a problem for plugins that have already been installed, but it will be checked when you install a new plugin. This can be solved by downloading the newest version of the plugin. If that doesn't fix it, contact us.

Other errors

There have been a few other types of errors, all of which have been fixed by re-downloading or re-installing the plugin. If that doesn't work, please contact us.

Question 8

How to Get Started with Puzzle Maker Pro - Latin Squares

Accepted Answer

Puzzle Maker Pro - Latin Squares

Latin Squares

A Latin Square is a square where each row and column only contains distinct symbols or colors. It has a resemblance with Sudoku, but the rules are easier to understand, because there are no boxes or regions.

In Puzzle Maker Pro - Latin Squares, there are different grid sizes, ranging from 3x3 (easiest) to 9x9 (hardest). For most grid sizes there are several difficulty levels, which are derived from the difficulty levels for Sudoku.

How to Create Latin Squares puzzles

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/B8yrMBPOmB/Latin%20Sqares%20-%20Settings%20Overview.png (Latin Sqares - Settings Overview.png)

To create Latin Squares puzzles, first you have to select Latin Squares in the Puzzle Type menu at the top (1). The main areas on the screen are:

The Grid Size selection (2), here you can select a grid size from 3x3 to 9x9.
The Difficulty Level (3) - This depends on the grid size, e.g. the smallest grid size 3x3 has only one difficulty level, while the largest grid size 9x9 has 7 difficulty levels
To see the result of your changes click "Create" or "Next Preview" (4). Both will show a new puzzle, based on your settings. Next Preview is best while you're still customizing the style and puzzle settings, this will not save the puzzle on your computer. Create will create a puzzle, save it to the computer and show it in the preview panel (5)
Style options (6) - For Latin Squares there are several style option tabs: Font Settings, Grid Styling and Symbol Options.
The Info tab (6) shows which licenses you have activated for this module
At the bottom right there's the "Preview Solution" checkbox (7) - Use this to switch the preview panel from puzzle to solution and back

By settings the quantity (3) and clicking Create, you can create a large number of puzzles at once. They will be saved in the location you've set up on the Output Settings tab.

Font and Grid Styling

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/uB8GxNDM95/Latin%20Squares%20-%20Font%20Styling.png (Latin Squares - Font Styling.png)

To change the font for your puzzles, click the small looking glass (1) or click the white font preview panel (2). This will open the font setup dialog.

In Puzzle Maker Pro, the font size is always relative to the available to the square or cell where the number or character should be placed. If you want to publish large print puzzle books, please check out this tutorial.

You can also customize the grid colors:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/B7AqwdK84e/Latin%20Squares%20-%20Grid%20Styling.png (Latin Squares - Grid Styling.png)

You can set the background (canvas) color (1), the color and weight of the outer border (3) and the color and weight of the inner lines / cell borders (2)

Symbol Options (Latin Squares Creative Only)

Numbers

The option to use numbers is only available in the regular Latin Squares module, all other symbol options are available as part of the Latin Squares Creative module.

Letters

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/k1yKCKYK5r/Latin%20Squares%20-%20Letters%20Screenshot.png (Latin Squares - Letters Screenshot.png)

To use Letters, choose "Letters" in the Symbol dropdown list. You can edit which letters to use.

Roman Numericals

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/IxboTWc9tF/Latin%20Squares%20-%20Roman%20Numericals%20Screenshot.png (Latin Squares - Roman Numericals Screenshot.png)

Roman Numericals is a built in style, it will replace 1 with "I", 2 with "II", etc, using the font you selected on the Font Styling tab.

Images

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/25Sytl9F2a/Latin%20Squares%20Images%20Screenshot.png (Latin Squares Images Screenshot.png)

You can use your own images, but please be careful to use relatively simple images only: Especially at higher difficulty levels, it's hard enough to solve the puzzles with numbers or letters. With images the puzzles will be more difficult.

You can add the images one by one by clicking the image panel (the little white rectangles that show a moon and a boot in the screenshot. You can also drag one or several images onto the panels.

Colors

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/wuGqS3zSeN/resources/F0W0q3Qzvt/Latin%20Squares%20Colors%20Screenshot.png (Latin Squares Colors Screenshot.png)

You can also use colors. The built-in colors have been selected for their uniqueness and contrast. You can change each separate color by clicking on the colored rectangle (e.g. the red or orange rectangles in the screenshot) and selecting a different color with the color dialog window.

Question 9

How to set up word lists for word puzzles

Accepted Answer

This tutorial shows how to create Word Scramble puzzles with Puzzle Maker Pro - Word Scramble.

This tutorial applies to:

Simple Word File Format

For simple puzzles like Word Search, you can use a list of words without any embellishments. However, for the puzzles we call "Word Puzzles" - puzzles consisting of a single word, it's often needed to add a description or other information. Especially Word Guess puzzles are impossible to solve without a clue, and for Cryptograms it's usually required as well.

The easiest way to do that is to add a description for each word:

In this case the word and the description are separated by a colon (:).

This is sufficient for generating puzzles and creating an Instant Puzzle Book.

Extended Word File Format

There are additional options for the word files, that will help you to create better puzzle books or activity pages. These options are available when you use the Time Saver for Word Puzzles. Without this, you cannot use the automatic way of adding custom titles and descriptions, but you can still easily edit the created puzzle books.

The extended format:

For example:

Note: Without the Time Saver, the additional options #title and #description will be ignored.

Preparing your images for use in Puzzle Maker Pro

To use images in Puzzle Maker Pro, they need to be stored on your computer in PNG or JPG format.

Puzzle Maker Pro will reduce the size of the images when they are too large, but will never increase the size. Increasing may result in blurred lines or edges, reducing the quality of your puzzles.

In most cases images can be quite small, this depends on the puzzle size and puzzle type you are using.

The puzzle type defines how many images will be put next to each other horizontally or vertically. For example, Sudoku 9x9 will use 9 images horizontally and 9 images vertically. Sudoku Kids Edition will use 4 or 6 images in each row or column.

A quick example: Let's say you create a Sudoku 9x9 puzzle, the puzzle size is set to 1800 pixels. 1800 pixels at 300 DPI means a puzzle size of 6".

Since there can be 9 images in a row or column, we can easily calculate the minimum size for each image: 1800 divided by 9 is 200. That means the images you use can be as small as 200 x 200 pixels, and still create a fairly large puzzle.

Another example: A Sudoku Samurai puzzle has 21 x 21 squares. If we create a puzzle of 2100 pixels (7" x 7" at 300 DPI), each square will be 100 x 100 pixels. Which is also the size at which your images will be printed in the puzzle.

Note 1: The puzzle sizes in the examples were chosen to make the calculations easy. However, if you will use the puzzles in a puzzle book - for example on KDP - you'll still be limited by the available trim sizes. Even for a large 8.5"x11" puzzle book, the maximum width for the page content is only 7.5", if you use 0.5" margins. 7.5" equalis 2250 pixels at 300 DPI.

Note 2: Even though Puzzle Maker Pro will resize the images to make them fit in smaller squares, this will take processing time. In other words, creating puzzles and puzzle pages will take longer if large files have to be imported and resized to fit.

How to use your images in Puzzle Maker Pro

There are two ways to select the images you want to use:

Click the little image panel to open a file selection window (the same 'dialog' you'll see in most other Windows apps), and select the file you want to use for that panel;
Use drag and drop to select multiple images at once.

How to use drag and drop to import your images to Puzzle Maker Pro

It's easy to use your own images: Just drag the images from your file explorer, and drop them onto one of the little image panels (where the domino tiles are shown).

You can select one or more images, click the left mouse button on one of them, and then move the mouse (while keeping the button pressed) to these little image panels, and let go of the mouse button. The images will be used, for one or more panels, starting at the panel you pointed at.